Inventory Management
One system for every item, every warehouse and store, every movement
From one warehouse or storefront to many, khoai.io gives you live stock counts, traceable adjustments, and controlled transfers — all in one operational record.
Per-location stock visibility
See total items, quantities, low-stock count, and today's sales in one summary. Filter by warehouse, store, status, tags, or price range. Each location's access is independently controlled.
- One dashboard with total items, on-hand quantity, and stock risk by location
- Fast filters for warehouse/store location, stock status, tags, and price range
- Built-in low-stock and out-of-stock signals for faster replenishment decisions
Adjustment integrity
Every quantity change logs a typed reason and runs as an atomic transaction — the item count and adjustment record update together or not at all. That gives your team a clean, traceable history for audits, investigations, and stock recounts.
- Each adjustment records previous quantity, new quantity, reason, notes, and who made the change
- Typed reasons keep audit history readable across sales, damage, returns, theft, manual counts, and supplier deliveries
- Adjustment history can be filtered by item, reason, user, date range, or search for faster investigations
Transfer lifecycle
ProMove stock between warehouses and stores with full status tracking from request to receipt. Teams can follow each transfer step-by-step, record discrepancies on arrival, and keep movement history tied to the right locations.
- Track each transfer through pending, shipped, in-transit, partially received, completed, or cancelled states
- Receive stock partially and log discrepancy reasons such as damaged, missing, wrong item, or quantity mismatch
- Review overdue transfers and stalled partial receipts from a dedicated exception inbox
Import your data in minutes
Just upload your existing spreadsheet. khoai.io maps your columns, validates every row, and loads your inventory — accurately, without any reformatting.
Stop guessing. Start controlling.
Get live stock counts, full adjustment history, and multi-location transfers in one operational system. Free plan covers one location and 500 items. Scale up when you're ready.
Start freeFrequently asked questions
- Yes. khoai.io is built for multi-location operations. You get per-location stock dashboards, location-specific transfers, and access controls so each warehouse or store team sees only what they need.
- Every quantity change runs as an atomic transaction and logs a typed reason — sale, return, damage, theft, manual count, or supplier delivery — along with who made the change, when, and the before and after quantities.
- Yes. Just upload your existing spreadsheet and khoai.io maps your columns, validates every row, and loads your inventory without any reformatting.
- Transfers follow a full lifecycle from pending to in-transit to received. Teams can track each step, record discrepancies on arrival such as damaged or missing items, and review overdue transfers from a dedicated exception inbox.
- Yes. You can receive a transfer partially and log the reason for any discrepancy. The remaining quantity stays in-transit until fully received or cancelled.